*** NOTICE REGARDING COVID-19 *** On March 17, 2020, Governor Newsom issued Executive Order N-29-20, which authorizes the City Council to hold public meetings via teleconferencing and suspends certain provisions of the Ralph M. Brown Act in response to the COVID-19 pandemic. Consistent with the Governor's Orders, members of the public can view the City Council meeting streamed live online at www.cypressca.org/watchlive or on Spectrum Cable Channel 36. Additionally, the public may participate and provide public comment by registering at https://attendee.gotowebinar.com/register/2565037893060879632 or listen in teleconference mode by calling (562) 247-8321 and entering Access Code 743-638-795 when prompted. No Audio Pin is necessary. PUBLIC PARTICIPATION Those persons wishing to make a general comment or a comment on an agenda item, may do so by registering at https://attendee.gotowebinar.com/register/2565037893060879632. Advance registration is recommended. Following registration, you will receive an email containing a link to join the meeting webinar, enabling you to provide live comments during Public Hearing or Oral Communications portions of the meeting and view live presentations. Alternatively, comments can be submitted via email to cityclerk@cypressca.org or by calling (714) 229-6685 to leave a voicemail message. Comments submitted by 3:00 p.m. on November 9, 2020 will be added to the City Council agenda as a Consent Calendar item.
ROLL CALL Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Rob Johnson Mayor Pro Tem Mariellen Yarc Council Member Stacy Berry Council Member Paulo Morales Council Member Jon Peat
PLEDGE OF ALLEGIANCE
INVOCATION SeaCoast Grace Church The City Council does not endorse the content of the invocation and does not endorse the invocational speaker’s particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council’s policy on invocations is available from the City Clerk.
1. Receive and File Public Comments Submitted for the November 9, 2020 City Council Meeting Prepared by: Alisha Farnell, City Clerk Recommendation: Receive and file submitted public comments.
2. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading
3. Approve Minutes - Meetings of October 19, 2020 and October 26, 2020 Prepared by: Alisha Farnell, City Clerk Recommendation: Approve as submitted.
4. Accept the Arterial Rehabilitation, Project 230 Prepared by: Doug Dancs, Director of Public Works Recommendation: Accept the Arterial Rehabilitation, Project 230, in the amount of $994,673.22 and approve the final payment of $49,733.66 to Hardy & Harper, Inc.
5. Accept the City Hall Automatic Sliding Doors, Project 255 Prepared by: Doug Dancs, Director of Public Works Recommendation: Accept the City Hall Automatic Sliding Doors, Project 255, in the amount of $147,770 and approve the final payment of $7,388.50 to The Stone Collector.
6. Accept the Rubberized Playground Surfacing at Various Parks, Project 245 Prepared by: Doug Dancs, Director of Public Works Recommendation: Accept the Rubberized Playground Surfacing at Various Parks, Project 245, in the amount of $749,024.80 and approve the final payment of $37,451.24 to R.E. Schultz Construction Inc.
7. Accept the Tree Planting Program, Project 240 Prepared by: Doug Dancs, Director of Public Works Recommendation: Accept the Tree Planting Program, Project 240, in the amount of $118,875 and approve the final payment of $5,944 to BrightView Landscape Services, Inc.
8. Adopt Resolutions Approving Hiring Incentives for Lateral Police Officers, Establishing Salary and Benefits for Unrepresented Employees, and Approving a One-Time Retention Stimulus Payment to Full-Time Employees Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: 1. Adopt a Resolution approving a $5,000 signing bonus for newly hired lateral Police Officers and a $1,000 referral fee for eligible City of Cypress employees who facilitate the hiring of a lateral Police Officer; and 2. Adopt a Resolution establishing pay and benefits for Confidential positions; and 3. Adopt a Resolution establishing salary ranges for Mid-Management positions; and 4. Adopt a Resolution establishing salary ranges for Executive Management positions; and 5. Adopt a Resolution establishing benefits for Management positions; and 6. Adopt a Resolution approving a one-time retention stimulus payment of $1,250 to eligible employees in the Cypress Employees' Association, Maintenance Employees' Association, Police Officers' Association, Police Management Association, Confidential positions, Mid-Management positions, Executive Management positions and the City Manager.
9. Adopt a Resolution Approving the Measure M2 Annual Expenditure Report Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution approving the Measure M2 Annual Expenditure Report for the fiscal year ended June 30, 2020.
10. Adopt a Resolution Establishing an Ad Hoc Subcommittee to Enhance Public Engagement and Communication Efforts Prepared by: Peter Grant, City Manager Recommendation: Adopt a Resolution establishing an ad hoc subcommittee to enhance public engagement and communication efforts.
11. Approve a Letter to the Southern California Association of Governments (SCAG) in Support of an Appeal of the Regional Housing Needs Assessment (RHNA) Allocation for the City of Santa Ana Prepared by: Alicia Velasco, Planning Director Recommendation: 1. Authorize the Mayor to sign a letter in support of appeals of the City of Santa Ana’s RHNA Allocation submitted by the Cities of Garden Grove, Irvine, Newport Beach, and Yorba Linda; and 2. Authorize staff to submit the letter to SCAG.
12. Receive and File the Strategic Plan Six-Month Objectives Update Prepared by: Peter Grant, City Manager Recommendation: Receive and file the strategic plan six-month objectives update.
13. Approve Register of Warrants, Transfers, and Wires Issued for the Period of October 10, 2020, through October 23, 2020 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Approve the attached payment register summarized below for the period of October 10, 2020 through October 23, 2020: Electronic Funds Transfers 8449 through 8460 Warrants 55057 through 55157 Payroll Transfers W1430
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.
12. ADJOURNMENT The next meeting will be an adjourned Regular Meeting, to be held on Monday, November 23, 2020, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 6th day of November, 2020. ________________________________ Alisha Farnell, City Clerk
*** NOTICE REGARDING COVID-19 *** On March 17, 2020, Governor Newsom issued Executive Order N-29-20, which authorizes the City Council to hold public meetings via teleconferencing and suspends certain provisions of the Ralph M. Brown Act in response to the COVID-19 pandemic. Consistent with the Governor's Orders, members of the public can view the City Council meeting streamed live online at www.cypressca.org/watchlive or on Spectrum Cable Channel 36. Additionally, the public may participate and provide public comment by registering at https://attendee.gotowebinar.com/register/2565037893060879632 or listen in teleconference mode by calling (562) 247-8321 and entering Access Code 743-638-795 when prompted. No Audio Pin is necessary. PUBLIC PARTICIPATION Those persons wishing to make a general comment or a comment on an agenda item, may do so by registering at https://attendee.gotowebinar.com/register/2565037893060879632. Advance registration is recommended. Following registration, you will receive an email containing a link to join the meeting webinar, enabling you to provide live comments during Public Hearing or Oral Communications portions of the meeting and view live presentations. Alternatively, comments can be submitted via email to cityclerk@cypressca.org or by calling (714) 229-6685 to leave a voicemail message. Comments submitted by 3:00 p.m. on November 9, 2020 will be added to the City Council agenda as a Consent Calendar item.
ROLL CALL Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Rob Johnson Mayor Pro Tem Mariellen Yarc Council Member Stacy Berry Council Member Paulo Morales Council Member Jon Peat
PLEDGE OF ALLEGIANCE
INVOCATION SeaCoast Grace Church The City Council does not endorse the content of the invocation and does not endorse the invocational speaker’s particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council’s policy on invocations is available from the City Clerk.
1. Receive and File Public Comments Submitted for the November 9, 2020 City Council Meeting Prepared by: Alisha Farnell, City Clerk Recommendation: Receive and file submitted public comments.
2. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading
3. Approve Minutes - Meetings of October 19, 2020 and October 26, 2020 Prepared by: Alisha Farnell, City Clerk Recommendation: Approve as submitted.
4. Accept the Arterial Rehabilitation, Project 230 Prepared by: Doug Dancs, Director of Public Works Recommendation: Accept the Arterial Rehabilitation, Project 230, in the amount of $994,673.22 and approve the final payment of $49,733.66 to Hardy & Harper, Inc.
5. Accept the City Hall Automatic Sliding Doors, Project 255 Prepared by: Doug Dancs, Director of Public Works Recommendation: Accept the City Hall Automatic Sliding Doors, Project 255, in the amount of $147,770 and approve the final payment of $7,388.50 to The Stone Collector.
6. Accept the Rubberized Playground Surfacing at Various Parks, Project 245 Prepared by: Doug Dancs, Director of Public Works Recommendation: Accept the Rubberized Playground Surfacing at Various Parks, Project 245, in the amount of $749,024.80 and approve the final payment of $37,451.24 to R.E. Schultz Construction Inc.
7. Accept the Tree Planting Program, Project 240 Prepared by: Doug Dancs, Director of Public Works Recommendation: Accept the Tree Planting Program, Project 240, in the amount of $118,875 and approve the final payment of $5,944 to BrightView Landscape Services, Inc.
8. Adopt Resolutions Approving Hiring Incentives for Lateral Police Officers, Establishing Salary and Benefits for Unrepresented Employees, and Approving a One-Time Retention Stimulus Payment to Full-Time Employees Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: 1. Adopt a Resolution approving a $5,000 signing bonus for newly hired lateral Police Officers and a $1,000 referral fee for eligible City of Cypress employees who facilitate the hiring of a lateral Police Officer; and 2. Adopt a Resolution establishing pay and benefits for Confidential positions; and 3. Adopt a Resolution establishing salary ranges for Mid-Management positions; and 4. Adopt a Resolution establishing salary ranges for Executive Management positions; and 5. Adopt a Resolution establishing benefits for Management positions; and 6. Adopt a Resolution approving a one-time retention stimulus payment of $1,250 to eligible employees in the Cypress Employees' Association, Maintenance Employees' Association, Police Officers' Association, Police Management Association, Confidential positions, Mid-Management positions, Executive Management positions and the City Manager.
9. Adopt a Resolution Approving the Measure M2 Annual Expenditure Report Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution approving the Measure M2 Annual Expenditure Report for the fiscal year ended June 30, 2020.
10. Adopt a Resolution Establishing an Ad Hoc Subcommittee to Enhance Public Engagement and Communication Efforts Prepared by: Peter Grant, City Manager Recommendation: Adopt a Resolution establishing an ad hoc subcommittee to enhance public engagement and communication efforts.
11. Approve a Letter to the Southern California Association of Governments (SCAG) in Support of an Appeal of the Regional Housing Needs Assessment (RHNA) Allocation for the City of Santa Ana Prepared by: Alicia Velasco, Planning Director Recommendation: 1. Authorize the Mayor to sign a letter in support of appeals of the City of Santa Ana’s RHNA Allocation submitted by the Cities of Garden Grove, Irvine, Newport Beach, and Yorba Linda; and 2. Authorize staff to submit the letter to SCAG.
12. Receive and File the Strategic Plan Six-Month Objectives Update Prepared by: Peter Grant, City Manager Recommendation: Receive and file the strategic plan six-month objectives update.
13. Approve Register of Warrants, Transfers, and Wires Issued for the Period of October 10, 2020, through October 23, 2020 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Approve the attached payment register summarized below for the period of October 10, 2020 through October 23, 2020: Electronic Funds Transfers 8449 through 8460 Warrants 55057 through 55157 Payroll Transfers W1430
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.
12. ADJOURNMENT The next meeting will be an adjourned Regular Meeting, to be held on Monday, November 23, 2020, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 6th day of November, 2020. ________________________________ Alisha Farnell, City Clerk